TALENT SEARCH
Welcome to Elite Portfolio Management's talent search section. At Elite Model Management London Ltd ("Company," "we," or "us"), we prioritize privacy and security when handling your personal data. It's crucial that you understand why and how we use your data, as well as your rights under relevant data protection legislation. Throughout this notice, the term "data subject" refers to the individual to whom the personal data pertains.
Controller, Elite Model Management London Ltd, Burleigh House, 4th Floor, 355 Strand, London WC2R 0HS, United Kingdom, a part of the Elite World Group (EWG), is responsible for determining the purposes and means of processing personal data.
Purpose of Processing
This Privacy Notice relates specifically to our scouting activities aimed at discovering new talents for our modeling services.
Collection of Personal Data
We obtain personal data through various means:
1 Social Media: Many potential models have public accounts on social networks to promote themselves. We review these publications and note relevant data that can be useful for our services if you have chosen to make them publicly available.
2 Casual Meetings: If we encounter you informally on the street or at an event, we may ask for your contact details, pictures, and additional data such as age and gender.
3 Walk-ins: When you visit our offices and go through our standard internal process, you provide us with your contact details, pictures, physical measurements, age, and gender.
4 Voluntary Submission: If you send us your contact details, pictures, physical measurements, or other data about yourself voluntarily via email, regular mail, or any other means of communication.
5 Third-Party Referrals: If someone, such as your agent, promotes you as a potential talent and contacts us by mail, email, or in person, providing your contact details, pictures, physical measurements, or other data about you.
For specific forms, please refer to the Privacy Notice available on our resources (website, app, or paper document) or [insert direct link to the Privacy Notice].
Legal Basis for Processing
Our processing is based on the following legal bases:
1 Legitimate Interest: We have a legitimate interest in finding new potential talent among individuals who have voluntarily made their data public to promote themselves.
2 Action at Data Subject's Request: For those who have communicated their data to us (directly or through their agents) with the aim of promoting themselves, we process their data to take action before potentially entering into a contract.
Sensitive Data.
In cases where the data collected includes sensitive information (*), we process it because it is manifestly made public by the data subject. Sensitive data may include racial or ethnic origin, political opinions, religious or philosophical beliefs, data concerning health, or data concerning a natural person's sex life or sexual orientation.
Data Sharing and Transfers
To assess your potential as a model, we may share your data with other companies within the Group. These parties are obligated to comply with relevant data protection legislation. When such parties process personal data on our behalf, they are contractually obliged to protect your personal data and follow our instructions. If required by law, we will share your data with relevant authorities.
In cases where these parties are located outside the European Union, United Kingdom, and Switzerland, we apply appropriate safeguards as mandated by data protection legislation.
Data Storage and Retention
We store your data securely and in compliance with applicable laws that protect confidentiality, integrity, and availability of personal data. Access to your personal data is limited to employees, agents, contractors, and other third parties with a strict business need. We retain your personal data for the time necessary to assess your potential as a model.
If the assessment procedure does not result in a contractual relationship, we retain your data for three years from the end of the procedure to evaluate your profile for future opportunities. In certain cases, data may be retained for a longer period to fulfill legal obligations or exercise/defend legal rights. When your personal data is no longer required, we delete or anonymize it to remove identification.
Your Privacy Rights
Under relevant data protection laws, you have the following privacy rights:
1 Information Access: You can request information about the purposes, categories, and recipients of your personal data, as well as the storage duration. We can provide a copy of your personal data undergoing processing, subject to not adversely affecting the rights and freedoms of others.
2 Data Correction: If your personal data is incomplete, inaccurate, or requires additional information provided by you, you can request its correction without undue delay.
3 Data Erasure: You may request the erasure of your personal data under certain conditions, such as when the data is no longer necessary, consent is withdrawn, or processing is unlawful.
4 Objection to Processing: You can object to the processing of your personal data, including profiling, unless there are compelling legitimate grounds or legal requirements.
5 Data Restriction: Under specific circumstances, you can request the restriction of processing, allowing time for verification or when you contest accuracy, oppose erasure, or require data for legal claims.
6 Data Portability: If processing is automated and based on consent or a contractual relationship, you have the right to request the portability of your personal data to another party.
7 Objection to Profiling: You can object to processing, including profiling, when it produces legal effects or significantly affects you, except when based on a contract or authorized by law.
